Last updated: November 22, 2025
These terms of personal data processing (hereinafter referred to as the “Terms”) describe the way in which Accencis s. r. o., Company ID: 53 241 967, with its registered office at Na Bráne 8665/4, 010 01 Žilina, Slovak Republic, registered in the Commercial Register of the District Court Žilina, Section: Sro, Insert No.: 85459/L (hereinafter referred to as the “Company” or “we”), processes your personal data for the purpose of providing our services, consisting mainly of marketing consulting, strategic planning, and setting up marketing campaigns as part of the “Initial Session” (in Slovak: “Úvodné stretnutie”), “Workshop” (in Slovak: “Workshop”), and/or “Consulting” (in Slovak: “Konzultácia”), conducted in person, by phone, or in the form of video conferencing (hereinafter referred to as “Services”), on the website www.accencis.co (hereinafter referred to as the “Website”), as well as through other remote communication channels, particularly social networks Instagram, X, and LinkedIn (hereinafter referred to as “Social Media”).
The Company is responsible for the processing of personal data under Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons concerning the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (hereinafter referred to as “GDPR”), and Act No. 18/2018 Coll. on Personal Data Protection and on amendments to certain laws in its currently effective wording (hereinafter referred to as the “Act”).
The Company has implemented all appropriate technical and organizational measures to ensure the protection of personal data. Through these Terms, the Company fulfills its information obligation under Articles 13 and 14 GDPR. The Terms are regularly updated and published on the Website.
If you have any questions related to these Terms, the processing of your personal data, or concerning the exercise of your rights under GDPR and the Act, you can contact us by email at: hello@accencis.co or by post at our registered office.
Personal data is any information that can identify you as a natural person or is specific to you.
Processing of personal data is any processing operation or set of processing operations performed on personal data or sets of personal data, particularly collection, recording, organization, structuring, storage, alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment or combination, restriction, erasure, regardless of whether it is carried out by automated or non-automated means.
The processing of personal data is necessary on our part mainly to be able to provide the Services and fulfill various legal and contractual obligations.
We collect the following personal data (hereinafter referred to as “Personal Data”), depending on how and to what extent you use our Website and/or Services:
| Purpose of Processing | Legal Basis for Processing | Processed Personal Data | Obligation/Voluntariness of Providing Personal Data | Retention Period |
|---|---|---|---|---|
| Online Sales of Services (Initial Session, Workshop, Consulting) | Article 6(1)(b) GDPR (performance of a contract with the data subject) | Basic personal data (e.g., title, name, surname, email) | Voluntary | 4 years from the end of the contractual relationship |
| Provision of Services | Article 6(1)(b) GDPR (performance of a contract with the data subject) | Basic personal data (e.g., title, name, surname, email, position, phone number, Teams/Skype/Zoom ID) | Voluntary | 4 years from the end of the contractual relationship |
| Company Presentation in Online Environments (Website, Social Media, conferences, photographs, audiovisual recordings) | Article 6(1)(a) GDPR (data subject's consent) & Article 6(1)(f) GDPR (legitimate interest of the Controller) | Various types of personal data provided by you online (e.g., photograph, audiovisual recording, title, name, surname, position, email, phone number) | Voluntary | Based on legal basis: duration of consent or until a legitimate objection is raised |
| Sending Marketing Communications and Newsletters | Article 6(1)(a) GDPR (data subject's consent) & Article 6(1)(f) GDPR (legitimate interest) | Basic personal data (e.g., title, name, surname, email, position) | Voluntary | Duration of consent or 4 years from the end of the contractual relationship |
| Communication via Contact Form or Social Media | Article 6(1)(a) GDPR (data subject's consent) | Basic personal data (e.g., title, name, surname, email, phone number, position, message content) | Voluntary | 90 days from responding to the inquiry |
| Complaint Handling | Article 6(1)(c) GDPR (compliance with legal obligations) | Basic personal data (e.g., title, name, surname, email, phone number, address, IBAN) | Mandatory | Retention period as required by specific legal regulations |
| Processing Cookies on the Website | Article 6(1)(a) GDPR (data subject's consent) & Article 6(1)(f) GDPR (legitimate interest of the Controller) | Basic personal data | Voluntary | Depends on the category of cookies |
| Protection of the Company's Legal Claims | Article 6(1)(f) GDPR (legitimate interest) | Basic personal data (e.g., title, name, surname, address, contact email and phone number) | Voluntary | Until an out-of-court settlement is reached or a final legal decision is made |
| Management of the Company's Corporate Records | Article 6(1)(a) GDPR (data subject's consent) | Basic personal data in corporate documents (e.g., personal data of statutory representatives) | Compatible with the original purpose of processing | For the duration of the Company's existence |
| Accounting | Article 6(1)(c) GDPR (compliance with legal obligations) | Basic personal data (e.g., business name, Company ID, VAT ID, bank account number) | Mandatory | 10 years following the year to which they relate |
| Archiving (Records Management) | Article 6(1)(c) GDPR (compliance with legal obligations) | Basic personal data in archival records | Compatible with the original purpose of processing | 10 years following the year to which they relate |
Table No. 1
We will process your Personal Data in compliance with applicable legal regulations and will protect your Personal Data against misuse and/or unlawful disclosure.
Unless otherwise specified in applicable legal regulations, we have the right to process your personal data in a form that allows your identification for the period necessary to achieve the purpose for which the personal data was provided. This may include the time during which you visit our Website or use our Services and/or for the entire duration of the purpose of processing personal data, unless stated otherwise, for the period specified in Table No. 1, separately according to the purpose of processing personal data.
We also have the right to process your personal data for a longer period than specified in Table No. 1, if necessary, to fulfill our legal obligations, to establish, exercise, or defend our legal rights (including providing information to third parties to prevent fraud and minimize payment risks).
When processing personal data, we obtain your personal data directly from you if you provide it to us (e.g., by sending an email via the contact form on the Website, subscribing to the newsletter, ordering a Service on the Website, or directly by visiting our Website (online identifiers)).
If a business entity orders Services on the Website and you are its representative or contact person, the source of your personal data is that company.
To enable access to our Website and/or Services, we have the right to provide your Personal Data (and you agree to such provision) in accordance with the principle of minimization only to a limited circle of persons, namely our employees, subcontractors, officers, consultants, business representatives, suppliers, or affiliated entities of the Company, to the extent reasonable and necessary to achieve the purpose stated in these Terms, specifically to the following service providers:
| Area | Service Provider | Transfer Outside EEA |
|---|---|---|
| IT Services | IT service provider | No |
| Domain & Web Hosting | Domain registrar and web hosting provider (Websupport s. r. o.) | No |
| Subcontractors | Contracted providers of legal, accounting, and tax services | No |
| Newsletter Distribution | Newsletter distribution platform provider Mailjet (applies only if you have consented to receiving newsletters) | Yes (USA) |
| Accounting & Taxes | Accounting platform provider (SuperFaktúra) | No |
| Marketing | Providers of marketing tools and platforms (LinkedIn, Instagram, Google) | Yes (USA) |
| Office (Email, Cloud) | Google LLC (Google Mail and Google Cloud) | Yes (USA) |
| Compliance with Legal Obligations | Public authorities | No |
| Online Appointment Scheduling | Online scheduling platform provider Cal.com | Yes (USA) |
| Online Payments | Payment processor (Stripe) | Yes (USA) |
Table No. 2
Additionally, we may provide your Personal Data:
Other recipients of your Personal Data include social media platform providers, particularly if you contact us via Social Media, grant us consent to publish your testimonial about our Services, or share a photograph with us (Meta Platforms Ireland, Twitter International Unlimited Company / X Corp., and LinkedIn Ireland Unlimited Company).
If you visit our Website and consent to the use of analytical and marketing online tools (so-called “cookies”), your Personal Data will be transferred to the USA to the companies Google LLC, Meta Platforms, and LinkedIn Corporation, as the parent companies of European service providers we use for measuring traffic and activity on the Website.
For completeness, we note that our Website uses Google Analytics, Google Ads Remarketing Tag, and Meta Pixel.
These tools use cookies to enable the analysis of Website usage, particularly to process information generated by your device regarding:
This data is used for analysis, measurement of ad reach, and displaying personalized ads. It may also determine whether various devices belong to you or your household.
Through remarketing, users of our Website can be re-identified and recognized on other pages within Google's and Meta's advertising networks (e.g., Google Search, Facebook, YouTube, and Instagram). Subsequently, personalized ads may be displayed based on your interests.
Information generated by cookies (e.g., IP address, time, location, and frequency of Website visits) is transferred to the USA. You can prevent the downloading of cookies to your computer by adjusting your browser settings. However, this may impact the functionality of certain Website features. If any function stops working, check your browser's cookie settings. Terms of Google Inc.'s personal data processing can be found here: Google Privacy Policy Terms of Meta Platforms Ireland Limited's personal data processing can be found here: Facebook Privacy Policy
We do not share your personal data that can identify or locate you with third parties for direct marketing purposes.
When ordering a Service such as “Initial Session” (in Slovak: “Úvodné stretnutie”), “Workshop” (in Slovak: “Workshop”), and/or “Consulting” (in Slovak: “Konzultácia”), the scheduling of the session where the ordered Service will be provided is conducted through the “Cal.com” platform, operated by Cal.com, Inc., a company specializing in online appointment scheduling. The terms of personal data processing by this provider can be found here: Cal.com Privacy Policy.
If you order the “Workshop” or “Consulting” service and schedule an appointment via Cal.com, the payment for the Service will be required. All financial transactions and payments for Services made electronically via “Cal.com” will be processed through the online payment service provider: Stripe Technology Europe, Limited. The terms of personal data processing by this provider can be found here: Stripe Privacy Policy.
We will provide your Personal Data to the online scheduling platform provider and online payment service provider only to the extent necessary for:
For marketing and advertising purposes, our Website contains links to Social Media platforms. Please note that upon clicking on a plugin on our Website and being redirected to a Social Media platform, the privacy policies of the social network provider apply—except in cases where you contact us via a direct message on Social Media. In such cases, your Personal Data processing is also governed by these Terms, and we process your Personal Data in accordance with this policy.